Executive Assistant

Does this sound like you?

You're always the most organized in the group, and you keep everyone else in the group organized.

You enjoy bringing order and helping others be the best they can be.

People come to you to solve problems, but more importantly to avoid them.

You tend to be the person others count on to get things done on time.

Then let’s talk…..

For over 20 years we’ve been working hard to change the way our clients think about the construction industry. We strive everyday to bring order to the chaotic contracting world. We understand that the most important part of a successful project is our team and we are committed to creating an environment where our team takes ownership of the project’s success.

You are:

● Someone of high moral character

● Friendly and professional in actions and appearance

● Proactive and action-oriented

● Very organized

● An excellent communicator both verbally and through email

● Great at organizing and planning your time and energy

You have:

● A minimum of 2 years of experience as an assistant in an office environment

● Experienced with making appointments and following up calls & emails

● Proficient in MS Office

● Experience with Google Workspace

● Experience in Construction

You will be responsible of:

• Anticipating needs and promptly fulfill Project manager’s requests in a kind and professional manner
• Scheduling appointments
• Prioritizing and responding to emails
• Answering and returning phone calls
• Organizing Documents (paper & digital)
• Taking notes at meetings
• Managing Bids and Proposals
• Keeping the Project manager well informed of upcoming commitments and responsibilities and following up appropriately
• Coordinating with subcontractors, clients, vendors, and other external stakeholders
• Performing general office tasks such as photocopying, scanning, and filing
• Assisting in the preparation of project proposals, contracts, and other company-related documents.
• Assisting in project estimate processes
• Placing and tracking online orders
• And any other Administrative Tasks that help the Project manager complete his work
• Experience of work in construction is an asset
• Knowledge of Buildertrend, Asana or Square Takeoff software is an asset

Technologies we use:

Let’s face it, managing business in today’s world requires the use of technology and cloud based platforms.

● Zoom

● MS Office

● Google Workspace

● Email

● Asana

● Buildertrend

● Square Takeoff

Does that sound like you and your kind of challenge?

Apply via email and provide a current resume that includes your work history over the past 2 years minimum to Michelangelo Siracki

Job Type: Full-time

Pay: From $20.00 per hour

Expected hours: 40 per week

Benefits:

• Health insurance

Schedule:

• Monday to Friday

Application Question(s):

• The application process requires candidates to complete the skills tests for their application to be considered.

Experience:

• Personal assistant: 2 years (Required)

Work Location: In person